How To Notify Friends and Family

This is one of the hardest tasks and will no doubt take a few rounds. The traditional phone tree still exists but with a few twists. You will want to prioritize the immediate family.

The first people who should be informed are the immediate family members. This includes the spouse, children, parents, and siblings of the deceased. They deserve to hear the news directly and in person if possible. Likely, they will take on the task of spreading the word.

Consider how best to inform people based on the relationship you have with them. Some may prefer a phone call, while others may be more comfortable receiving a text message or email. For distant relatives or acquaintances, social media announcements can be appropriate. However, always ensure that immediate family members are informed personally before making a public announcement.

Choose your words carefully. Be honest but sensitive in your communication. Feel free to copy the example in text, email or on social media. We suggest creating a list so that as information on the details of the funeral come together, it is easy to distribute.

“I'm deeply saddened to inform you that [Deceased's Name] has passed away. They left us on [Date] at [Place]. Please accept my heartfelt condolences, and know that I'm here for you during this difficult time."

Include relevant information in your message, such as the date and location of any memorial or funeral services, where condolences can be sent, and any requests from the family regarding donations or flowers. Being clear about these details can help friends and acquaintances offer their support in meaningful ways. Send them to this link.

You don't have to shoulder the burden of informing everyone alone. Enlist the help of close family members or friends to reach out to a wider circle of acquaintances. This can be especially helpful when dealing with a large network or community.

For a broader audience, consider crafting a social media post to inform friends, extended family, and acquaintances. Be sure to respect the wishes of the immediate family when making a public announcement.

Once the news is out, be prepared for an outpouring of condolences and support. Monitor messages and respond to them at your own pace. Many people will appreciate hearing back from you, but don't feel obligated to engage in conversations if you're not ready.